25 Best Free Project Management Software Tools For 2023

Software

There’s no doubt that project management software helps you become more productive in managing your workflow.

How do we know? 

Because you can track tasks completed, the time spent, and compare that to your performance over the long run. 

And when you use project management software correctly, most of the challenges of managing virtual teams go poof.

Project success requires the right tools and processes, but you don’t have to break your budget to stay on top of projects. Instead, take advantage of these great free project management software options that will keep your agenda organized and ensure your team is always on track.

If your team has never used any project management software or tools before, this list will give you a great head start regarding the different options to try out.

In this article, we’ll highlight the top options and help you find the best free project management software that will fit your team, your personality, and your needs, no matter what task you need to accomplish!

Read our related articles on the best task management software and product management tools.

Let’s begin our search.

25 Best Free Project Management Software in 2023

Here are the 25 free and easy to use project management software to help you start managing projects right away.

1. ClickUp

See the 15+ views in ClickUp to customize your workflow to your needs

ClickUp is the ultimate free project management software that offers comprehensive solutions for teams to efficiently handle all types of work, collaborate on tasks, and streamline complex workflows. With ClickUp’s flexible Hierarchy infrastructure, you can effortlessly organize even the most intricate projects into manageable tasks and subtasks, all in one convenient location.

Take advantage of a wide range of customizable features to transform ideas into actionable plans and create milestone-focused project roadmaps. Additionally, ClickUp seamlessly integrates with over 1,000 work tools, including Slack, Google Drive, Figma, and Loom, enabling you to enhance your project management process, drive progress, and foster closer collaboration among team members.

What you get in the free version of ClickUp:

Most companies demand premium prices for what ClickUp delivers for free.

You enjoy access to unlimited users, tasks, and multiple product features in the Free Forever plan. There are no limits to which task management options or which project management features you can use! 

The result? An effective project plan, every time

  • Customized views: Do you prefer to see your tasks on a Scrum board or a list? Organize and view your tasks in a List, Box, Gantt chart, Board, Table, or Calendar view. Additionally, you and your team can switch between different views with just a click. Select a view that works best for you, and quickly find the task you’re working on

  • Workload Management: Easily allocate resources using Workload view and Pulse to gauge your team’s current workloadRecent studies show that nearly half of American employees feel burnt out. If you’re running a remote team, this can instantly boost your team productivity!

  • ClickUp Dashboards: Access high-level views of everything in your Workspace. With Dashboards, you can use Customizable Widgets to gain important insights on people, Sprints, projects, tasks, and more. Dashboards are also great for Agile project management and product development.

  • Assign Comments: Do comments slip through the cracks? Assign Comments as a task, and set up specific dates and times to follow up. This feature makes remote project management super easy

  • Priorities: Is your team unsure of which tasks are most important? Set up custom priority levels and collaborate on various tasks based on their urgencies and importance

  • Reminders: Don’t let important tasks, start dates, and due dates slip from your memory with ClickUp’s Reminders. Need to save time? Create Recurring Reminders instead

  • ClickUp Goals: Set Goals for your whole team. Track Targets like numbers or a simple yes/no. You can also use this to set weekly sprint goals for your Agile and Scrum software projects.

  • Mind Maps: Visualize your thoughts and ideas with Mind Maps

  • ClickUp Whiteboards: Visually collaborate with your team in real time! Project management whiteboards are the fastest way to bridge the gap between brainstorming and getting work done. Link to tasks, files, Docs, and more.

  • Custom Fields: Set up project management the way you want it. Add columns for contact info, notes, project budgets, etc.

  • Custom Task Statuses: Create Custom Task Statuses to track project progress 

  • Gantt Chart view: Create effective project plans, manage project closures, and manage dependencies with ease. Using Gantt Charts, you can also quickly schedule multiple small and complex projects

  • Drag and Drop: This is a key feature, especially if you have multiple teams in ClickUp. Drag, drop, move, and re-assign tasks to people, clients, or Teams in just a few steps, no annoying menus required. 

ClickUp is conscious of how work actually gets done, which sparked our motivation to obsessively create features to enhance productivity. And because ClickUp interacts with so many essential team collaboration tools, your team will hum along as it’s always done… just faster and more efficiently on multiple projects. 

It doesn’t matter if you’re an individual user or project manager, ClickUp has you covered. 😊

There’s a free plan available to your team, along with an upgrade to unlimited storage for just a few dollars more a month. Feel free to try out the free version with all the features, and upgrade to unlimited storage at any time.  

ClickUp Pricing

  • Free Forever Plan (best for personal use)

  • Unlimited Plan (best for small teams ($7/member per month)

  • Business Plan (best for mid-sized teams ($12/member per month)

What people think about managing projects for free with ClickUp:

“Clickup has so many great tools to grow our team and I’m always finding better and faster ways to do things. We have seen tremendous productivity growth in our team since using Clickup.” – G2Crowd

“ClickUp has completely changed how I work. I cannot imagine not using it. It has almost gotten to the point where if it isn’t on ClickUp, I won’t be doing it. It takes some getting used to, but once you get the hang of it it becomes exponentially useful.” — G2Crowd

“While we had already been using ClickUp, we started implementing an agile approach and using sprints for our team. ClickUp has been invaluable in this regard! We are more productive, have better oversight regarding what everyone is busy with, more transparency and are better able to communicate with the rest of the company regarding expected completion dates. The online resources are brilliant to learn how to make the most out of ClickUp. I cannot recommend this tool enough!” — G2Crowd

Try ClickUp for Free

2. MeisterTask

Via Meistertask

Any Kanban board fanatics in the house? MeisterTask is the way to go for you guys. This project management software tool tries to make Kanban boards more practical. 

Your tasks, comments, notes, due dates, etc, are all set up like Kanban boards in one place. It’s a flexible project board and cloud-based project management tool.

But is it flexible enough to fit your project workflow?

Well, in MesiterTask’s free version, you can’t create any timeline or agendas. 

project management has left the chat

What you get in the free version of MeisterTask:

  • Unlimited projects and unlimited users

  • Two integrations (Slack or Zendesk)

  • Checklists, comments, tags, task and time tracking features

  • User-friendly interface

  • File sharing and attachments (up to 20MB)

What people think about managing projects with MeisterTask:

“The one thing I’m not really happy with is the inability to batch move tasks from one section to another. I don’t know why we can do that! You can only move one task at a time. Also, the scroll bar is pretty small and hard to click on because it’s pretty skinny. The free version doesn’t support recurring tasks, so that’s something to be aware of if you are not going to pay for it.” – Capterra Verified Review

“I wish the free version had more projects – something like 4 to 6 would be great. My budget may allow me to purchase the full (I think Pro) version. I am using this for just myself right now, but can see how a business could make use of it. Like most To-do apps, a decent snooze feature is lacking. Sometimes I am in the middle of working on a task and need a few more minutes to finish up – snoozing an upcoming item is always helpful.” – Capterra Verified Review

3. Nifty

Via Nifty

Nifty is a free project management tool that aims to keep you focused on managing your work, not tool. Collaborate with your team and clients in one app with a variety of features like chat, tasks, docs, and calendar. Create a proposal for your projects and automate your progress tracking.

Set goals and timelines, collaborate on tasks, establish a knowledge hub, create docs and wikis and balance workloads.

Visualize your project in Nifty as Milestones (similar to Gantt view), or choose from its other three views including Timeline, its board-like Swimlane view, or from a birds-eye with Master overview.

What you get in the free version of Nifty:

  • Unlimited team members, guests, and clients

  • 100 MB storage space

  • 2 projects

  • Tasks, Milestones, Discussions and Docs

  • Workflow Automations and Custom Roles and Permissions

What people think about managing projects for free with Nifty:

“Nifty is a product that excels in many client environments. Its ease of use makes it a powerful tool for managing our client portfolio.” — Stefan Schmidt, Executive Partner, Hemmersbach

“Nifty is still in its early days, you might find some bugs here and there, but the team is always very fast to respond when you report something or if you send a feature request. Regarding its interface, there’s nothing to dislike. I think Nifty is headed in the right direction, it just needs a bit of time to mature, but in the meantime, it’s perfectly functional and does what it says, making project management easy.” — G2Crowd

4. Trello

Via Trello

Trello has become a popular free project management app in the last few years by introducing the Kanban board approach to the masses. And you can use it even if you don’t use Agile or Scrum project management methodologies.

However, Trello isn’t perfect.

Not a fan of Kanban boards? 

Sorry, but you have nowhere to flee since Trello doesn’t have any other kind of views. If you’re looking for a free kanban board, Trello might be right for you! For further visualization capabilities, you may want to explore other free options.

Check out our Trello and ClickUp comparison and list of Trello Alternatives.

What you get in the free version of Trello:

  • Unlimited boards, task lists, cards, users, checklists, and attachments

  • One integration per board

  • Up to 10MB for files

What people think about managing projects for free with Trello:

“So far Trello is doing a great job. What is advertised is done as expected. The only thing I will like to mention is the modern user interface. I would really like to have a new and fresh look for this software which will make the user experience more effective.” — G2Crowd

“Trello is a great tool, but it’s restricted in terms of the projects it can manage. Trello is ideal for little tasks, but not for large ones.” – Capterra Verified Review

5. Wrike

Via Wrike

Wrike is a simple project management tool that works well for small teams.

They also have an activity stream dashboard that helps you see who’s working on what. Their issue tracking can help a range of development teams too.

But can its free version solve all your project management issues?

Unfortunately, no. Wrike’s free version is quite limited. You’ll lose out on their best features and a ton more until you upgrade to their premium plan.

What you get in the free version of Wrike:

  • Tasks, folders, projects

  • File sharing

  • Table view

  • Inbox

  • iOS and Android apps

  • Unlimited users

  • No time restrictions

  • Board view and Spreadsheet view

  • Task & Subtask Management

  • File sharing

What people think about managing projects for free with Wrike:

“Sometimes changing some options will affect all the folders; other times you want an option to be applied to the sub-folders, but it will only be applied to your main folder. Setting up the tool can be quite a long process without adequate training” — Technology Advice

“Honestly, there is not much I would change or dislike about Wrike. The only that would be helpful is if there was an easier way to have conversations in wrike transfer over into our google emails. I sometimes forget to check my Wrike messages, and therefore wish I would get the messages synchronously in my email.” — G2Crowd

Not sure about Wrike anymore? Take a look at our Wrike and ClickUp comparison!

And for good measure, here are the top 9 Wrike alternatives.

6. Bitrix24

Via Bitrix24

Be a master of none or a niche player? That’s an age-old question.

Bitrix24 is an intuitive free planning software and project management solution that tries to solve multiple business needs at once. Great for some businesses, especially small businesses, but it kind of depends on both your personality and your team’s habits.

The annoying bit is, you’re probably using several of these tools already. In that case, integrating may be better than going all out for a one-stop-shop solution that’s confusing!

But as a free project planner, it offers you tasks, Gantt charts, and task dependencies. The only cap is with the number of users and storage.

What you get in the free version of Bitrix24:

What people think about managing projects for free with Bitrix24:

“Bitrix is riddled with whimsical graphics that smooth over the transitions from page to page. They ultimately slow down the experience and draw the eye away from the more critical business elements of the page. On top of that, helpful reminders reminiscent of ‘Clippy’ show to block key functions of the page, making them hard to ignore and, at the end of the day, frustrating.” — G2Crowd

“I liked all the features and functionality it offers but since the interface was too cluttered with things my team didn’t need it had a negative impact on productivity since it took too long to find things.” – Capterra Verified Review

7. Hive

Via Hive

Hive is a project management platform that helps teams work together online, whether they are back in the office, fully remote, or mixing the two with a hybrid model. Hive Solo, the platform’s free-forever plan, offers full project management functionality for teams of 1 or 2. This makes it one of the best free project management software for small teams, freelancers, and entrepreneurs.

With its simple user interface, Hive makes it really easy to get started right out of the box. And with all of the standard task management and collaboration features, there are plenty of useful tools to keep your team organized, no matter where you’re working.

What you get in the free version of Hive:

  • Unlimited storage

  • Unlimited projects and tasks​

  • Unlimited collaborative notes

  • Gantt, Kanban, calendar & table views​

  • Email in Hive​

  • Native chat messaging​

What people think of Hive:

“We recommend using Hive for project management for companies of all sizes and all natures. Hive can adapt to the nature of work you do and it can be easily adjustable to your work style. So, why not get a good platform that knows the project management work and will ease your life in the longer run.” – James Cooper, G2 Reviews

“You do not need to be a qualified project manager to get the immediate benefits of using Hive. The interface is very intuitive and it’s easy to see how your project is looking within 10-15 minutes.” – Gary Bright, G2 Reviews

8. nTask

Via nTask

nTask is a simple but powerful project management solution that makes it easy to manage complex workflows. 

Made to bring project teams on one place, and collaborate to achieve business goals. The platform’s simple structure, and ability to create unlimited workspaces is loved by users. It gives a bird’s eye view for the project progress to help managers making effective decisions. 

However, the basic free plan has no reporting tools and Gantt charts feature. 

It is a useful tool to manage project budget, project planning, task management, time tracking, and managing risks.  

The tool helps you to create custom fields and statuses for the project. We wish to see a better team communication feature in projects, rather than just task comments. 

Here’s what you get in the free version of nTask:

  • Unlimited workspaces

  • Five team members

  • Timesheets

  • Issue tracking

  • Unlimited tasks

  • Meeting Management

What people think about managing projects with nTask:

“The good thing about this type of tools is that it centralizes everything in one place, the work is done in an organized way, with due planning and with the least number of errors, from the Gantt diagram view you can visualize the progress and determine the strategic line of your projects, and it is pleasant to look at.” – Capterra Verified Review

“nTask in generally is an awesome product but there are some stumbling blocks. It offers limited integrations and steep learning curve. One can face some problems when using it for the first time. The calendar view functionality should be more elaborated.” — G2Crowd

9. Asana

Via Asana

Asana is a very well-known project management software tool that’s used by a lot of teams.

Users generally like Asana because it’s a visually appealing tool that utilizes projects and sections to keep work organized and gives the team clarity about who’s in charge of what in your project planning.

This project management software is simple to use compared to most other project management software solutions. You can quickly move your task and assign work with their drag-and-drop feature. 

What bothers us is Asana’s reliability with its rapid growth. And all we want for Christmas is less downtime!

Not sure about Asana? Check these Asana alternatives to compare Asana’s features with ClickUp, Trello, Monday and more!

Here’s what you get in the free version of Asana:

  • Unlimited tasks, projects, and conversations

  • Basic dashboards

  • Basic search

What people think about managing projects with Asana:

“Asana’s feature set and complexity require a relatively steep learning curve for the uninitiated. That hampered roll-out efforts in my organization, along with the fact there is no desktop app for Asana. After nearly a year, I’m still figuring out all the features and best uses, so it would be nice to have a variety of case studies/examples from which to glean best practices.” – Capterra Verified Review

“Overall, we love Asana as a robust project management tool for our team, but it takes a good deal of adapting and getting used to before you hit your stride with it.” – Capterra Verified Review

Take a look at our Asana and ClickUp comparison!

10. Todoist

Via Todoist

In Todoist, it’s easy to quickly capture thoughts and ideas on your phone and then get reminded about them later. 

You can plug in deadlines, like pay bills in three days, and the project management app will automatically remind you.

However, you don’t get any real-time collaboration features in the basic free version.

Also, did you know Todoist was built as a personal task management app and not as a project management app for businesses and team collaborations? So to easily manage your teams and their tasks, you’ll have to opt for the paid plan or a different tier version.

Read our take on Todoist vs. ClickUp and learn about other top alternatives to Todoist.

Here’s what you get in the free version of the Todoist app:

  • Access on 10+ platforms

  • Recurring due dates

  • SSL secured connection

  • Sub-tasks & sub-projects

  • Task priorities (four levels)

  • 80 Active projects

  • Five people per project

What people think about managing projects with Todoist:

“I haven’t found a way to get integration with Google Calendar in a way that works for me. It syncs tasks, but the manner in which it does so isn’t fluid with the way that I work, so that is probably due to user error or my personal preference and less likely a reflection of the program.” — G2Crowd

“I use ToDoist to keep track of tasks sent to me by clients. I don’t use it for project management, extensive notes, or workflow so much as a simple to-do list of projects that need to be completed. Sometimes you don’t need to write a lot of details – you just need to be sure you do the task and todoist is the best software I have found for that.” – Capterra Verified Review

11. Airtable

Via Airtable

Airtable is a beautifully designed, table-meets-database solution. It takes what you love about Excel and Google Sheets and puts a modern web-based project on it.

Think of Airtable as a fancy spreadsheet that helps you track inventory, lists of reference items, or as a bootstrap CRM.

Essentially, Airtable is a super-friendly, non-intimidating database for the 21st century, disrupting traditional database management systems that rely on SQL or other complex languages.

If you’ve used Excel as a project management tool in the past, then you may want to look at Airtable. However, we don’t recommend spreadsheets for project management.

Why?

Because dedicated top free project management tools do the job better!

Bonus: Read about Airtable’s best alternatives.

Here’s What You Get In The Free Version of Airtable:

  • Unlimited bases

  • Unlimited scheduling views

  • Rich field records

  • Commenting

  • 2GB of storage

  • Two weeks of historical data

What People Think About Managing Projects with Airtable:

“I love Airtable because I am able to build simple but useful custom programs and databases while knowing basically zero code. Although there are really key features that stop Airtable just short of perfect, it is still leagues better than a normal spreadsheet for sure.” — Capterra Verified Review

“I hate that it doesn’t have reminder/follow up capabilities especially knowing they advertise as a team collaboration tool that’s used for customer service.” —  G2Crowd

Compare Airtable and ClickUp for project management.

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